Monday, October 22, 2012

Audio Visual Equipment Financing

Audio visual equipment financing is imperative for investing in a system that integrates the traditional activities and the newly designated functions of the computer. Traditionally, a computer was used in typical applications like pay roll system, inventory management system etc. At those times, the computer required a sophisticated database and a query language to access the database. The birth of the internet however, opened up many new possible avenues where a computer could be used. The internet bought the whole world together and easy sharing of information became possible. Devices like microphone, headphones, web cameras etc are now used commonly for information exchange. VOIP has made it possible to actually communicate online thus allowing organizations to have internet conferences. For such a purpose, many audio visual devices are bought by the companies.

Audio visual equipment financing is required by organizations and firms who have highly sophisticated security measures. Software companies, pharmaceutical companies and defense outfits would suffer in case of a breach of security. Thus, speech recognition devices are effectively used to develop security measures that would safeguard the integrity of the companies. Alternately, some companies may wish to invest in state of the art presentation equipment. This may include flat screen displays, speech recognition software, microphones, headphones etc. Many of these devices are expensive any may require regular maintenance. At such times, firms and organizations may consider appropriate finance solutions that would ensure that the firm would be able to afford sophisticated audio visual systems.

Audio visual equipment financing is thus, an investment choice that organizations need to make. If the cost of buying these machines is compared against the cost of paying the rent for hiring these devices, it will be found that investing in such a machine proves to be more beneficial in the end. So, it becomes imperative to chalk out a finance plan that covers the possibility of investing capital for an office duty-typesetting machine. Normally, business houses require two types of capital- the long-term capital and the short-term capital. The long-term capital may be raised from sources like share capital, retained earnings or venture capital funds. The short-term capital may come from bonds, financial institutions etc. Ultimately, every company decides the best source of finance for investing in good quality audio visual machines.

The main source of audio visual equipment financing could be loans since they are the most preferred form of capital for business houses the world over. Banking institutions offer many different types of loans like personal loan, housing loans, business loans etc. These can be made use of while raising capital for printing machines. The first type of loan that can be raised for investing in such technology is the loan with a fixed interest rate. In this case, the rate of interest rate does not change throughout the lifetime of the loan. This is the most archetypal type of a loan favored by people. The variable rate loan has an interest rate that changes over the life span of the loan. Many different lending bodies offer such loans. Some of these institutions are lending houses, banks and moneylenders.

Renting Audio Visual Equipment

One of the most basic “must haves” of any event where presentations are made before a group of people is the availability of the appropriate audiovisual equipment. Be it inside a conference room where there are 10-12 participants, a small seminar venue where there are 20-40 people eager to learn from you, or an auditorium where a crowd of 300 or so have gathered to listen to your whitepaper on the evolution of the widget. Having the right audio video equipment takes away the need to strain your voice just to be heard (try doing that in an auditorium!), or pass out multiple copies of what you want to present, and encourages focus and interaction, thereby significantly enhancing the experience.

If you hold presentations on a regular basis for small groups in a small venue, then it might make sense for you to invest in basic audio visual equipment (i.e., a multimedia projector, laptop computer, and a simple sound system), which should not cost you too much. However, if your presentation events are, for example, just a couple or so times per year, in venues that are in excess of a sitting capacity of 100, then the option for investment on the appropriate audio visual equipment does not really make dollar sense. This is especially true when your audience size varies from event to event. Obviously, as your venue and crowd become bigger, the bigger your investment in audio visual equipment will be, and this is not limited just to the hardware. In big venues, there is a also a need for technicians to maintain and operate the equipment to ensure that these will not bog down (and if they do, will not be down for long) during the event proper.

One viable option that you may want to consider in scenarios like these is to rent the audio visual equipment you will need for your event. That way, you can focus on the real purpose of your event (i.e., the presentation) and not worry about such details before, during, and after your event. In case you are charging for the event (which you most likely are if you are into live event management as a profession, for example) renting allows you to avoid depreciation and maintenance costs that are part and parcel of the investment option.

When renting audio visual equipment, make sure that your supplier has a good track record in this kind of business. While you may be able to find suppliers who give low rental rates, you might find out the hard way that the reason they are so cheap is that they do not really know what they are doing, do not have back-up equipment on standby in case of emergencies, do not have the flexibility to handle other last-minute issues that normally hound events, and so on and so forth. Getting a reliable supplier goes a long way in ensuring that your audience will see what it is you are showing and hear what it is you are saying as clearly as possible.